Term Executive Assistant II (Library Services)

Hong Kong Institute of Vocational Education (Kwai Chung)
部門 : Library
參考編號 : O/KC-LIB/Term EA2(LS)/09/23
Major Duties:
(a) To provide circulation and information counter services;
(b) To provide support in processing different types of materials, including books, periodicals and multi-media items;
(c) To assist in managing social media marketing tools such as Instagram, Facebook, WhatsApp, YouTube to promote library related activities;
(d) To assist in leading library tours and co-ordinate library training online workshop via MS Teams;
(e) To check the maintenance service for equipment, update the inventory record regularly; and carry out stocktaking;
(f) To handle the inter-library loan services among VTC campuses;
(g) To assist in updating library related content management system /web application/ databases, e.g. LibGuide, Legato and others;
(h) To assist in updating and preparing the library monthly statistics;
(i) To answer general enquiries and carry out general clerical duties; and
(j) To perform book shelving and shelf-reading.
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
  (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
  (iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint, MS Teams and Chinese word processing;
(c) Proficiency in English and Chinese, preferably with knowledge of Putonghua;
(d) Good communication, interpersonal and organisational skills;
(e) Ability to work independently and be a good team player;
(f) Good work initiative and customer-orientated; and
(g) Possession of related library qualifications and work experience of Integrated Library System (ILS) e.g. Alma will be an advantage.
The appointee(s) will be required to work irregular hours or shifts and perform duties on Saturdays when necessary.
Application Procedures:
A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae, should be sent to the Library, Rm 301, Hong Kong Institute of Vocational Education (Kwai Chung), 20 Hing Shing Road, Kwai Chung, New Territories.  Please specify on the envelope the reference of the post being applied for.
Closing date for application: 4 October 2023
Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
The Council reserves the right not to fill the post(s).
Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.


下載申請表 (PDF 格式)