Executive Officer (Metadata and Bibliographic Services) (Temporary Appointment)
THE HONG KONG POLYTECHNIC UNIVERSITY
PAO YUE-KONG LIBRARY
Executive Officer (Metadata and Bibliographic Services) (Temporary Appointment) (Ref. 250530014)
[Appointment period: twelve months]
Duties
The appointee will be required to:
(a) provide administrative support for the daily operations of PolyU Institutional Research Archive (PIRA), including responding to enquiries, sending follow-up emails as needed and compiling statistical reports;
(b) review publishers’ self-archiving policies, liaise with publishers for clarification, and maintain organised records of email correspondence with publishers;
(c) ensure research works submitted to PIRA comply with publishers’ requirements and assist in obtaining permissible versions for open access;
(d) process submissions by creating metadata, preparing files and ensuring their accuracy and accessibility;
(e) supervise and review the work of library assistants to maintain quality standards;
(f) assist in refining policies and procedures to enhance workflow for managing the submission process; and
(g) perform any other duties as assigned by the University Librarian or her delegates.
Qualifications
Applicants should have:
(a) a recognised degree, preferably in Library Science or Information Science or related subjects with at least five years of relevant experience, preferably in academic institutions;
(b) knowledge of/interest in metadata schemas, research and publication ecosystems;
(c) strong analytical, organisational and communication skills, and ability to work independently;
(d) good command of both written and spoken English and Chinese; and
(e) good computer literacy, including MS Word, Excel and Chinese word processing.
Applicants who have responded to the previous advertisement need not re-apply.
Conditions of Service
A highly competitive remuneration package will be offered.
Application
Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 13 June 2025 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.
PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.