Library Assistant (Metadata & Bibliographic Services) Ref: 240422017-IE


Library Assistant (Metadata & Bibliographic Services) Ref: 240422017-IE



The appointee will be required to:

  • perform cataloguing for library resources in different formats including books and audiovisual materials in physical and electronic forms;
  • create name authority records for contribution to international authority record databases;
  • assist in metadata creation for various in-house databases such as PolyU Institutional Research Archive, PolyU Open Educational Resources Portal, Outstanding Work by Students and PolyU Research Data Repository;
  • carry out physical processing for library materials;
  • prepare new books and audiovisual materials for display;
  • perform shift duties in the evening, on weekends and/or public holidays; and
  • perform any other duties as assigned by the University Librarian or her delegates.


Applicants should:

  • have five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics plus at least five years of administrative or supervisory experience; or a recognised Certificate or Diploma or an equivalent qualification;
  • have a good command of both spoken and written English and Chinese;
  • be proficient in Microsoft Office software including Excel and Word;
  • have good customer services, interpersonal and communication skills, and be able to work within a team;
  • have interest or experience in cataloguing and metadata schemas; and
  • have experience in working in an academic library setting.

Preference will be given to applicant who has a Bachelor Degree and/or knowledge in Japanese or Korean. 

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement. 


Please submit an application through PolyU’s career website (  Consideration of applications will commence on 6 May 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.

Closing date of application: Until the position is filled.