Officer (Job ID: 7000)


Officer (Job ID: 7000)

The Library is looking for a high calibre individual to fill the position of Officer in the Administration Office. He/she will perform a wide spectrum of administrative duties, including providing executive and operation support, assisting in drafting tendering documents for procurement of the Library’s equipment and supplies, translation of tendering documents, and liaising with the Purchasing Office, the Finance Office and vendors. He/she should also be able to use MS Access or Excel VBA to setup a database for archiving tendering documents for easy retrieval in the future. The appointee might also need to use MS Visio for various workflow documentations. Other duties include streamlining tendering procedures, inputting data to the database, data cleansing, proof reading, clearing backlogs and updating staff manual and other documents on the staff cloud.

Applicants should have a bachelor’s degree with at least 2 years of working experience. Prior experience of working in tertiary institutions would be an advantage. The appointee is expected to have a good command of English and Chinese with basic programming, analytical and problem-solving skills. The successful candidate should be self-motivated and able to work independently and under pressure, with attention to details and confidence to work with figures. (Duration: 1 year)

Fringe benefits including annual leave, medical and dental benefits will be provided where applicable.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office.  Review of applications will continue until the position is filled.  Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.