Term Executive Assistant II (Library Service)


Term Executive Assistant II (Library Service)

Hong Kong Institute of Vocational Education (Chai Wan)

Department / Section : Learning Resources Centre
Ref. no : O/CW-LRC/Term EA2(LS)/01/24
Major Duties:
(a) To provide circulation counter services and related support services;
(b) To update library website and manage social media platforms;
(c) To handle basic multimedia graphics work;
(d) To assist in preparing the monthly statistics and reports for the library;
(e) To check the maintenance service for equipment, maintain meter records, update the inventory record regularly and carry out stocktaking;
(f) To perform tasks such as book shelving, wrapping, shelf-reading and book removal;
(g) To handle the inter-library loan services among VTC campuses and other organisations;
(h) To assist in leading library tours, answer general enquiries, and carry out general clerical duties;
(i) To provide support in processing different types of materials, including books, periodicals, multi-media items; and
(j) To assist in cataloguing, acquisition and serial management for library materials if needed.
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
(c) Good command of English and Chinese, preferably with knowledge of Putonghua;
(d) Good communication, interpersonal and organisational skills;
(e) Ability to work independently and be a good team player;
(f) Possession of related library qualifications and work experience in an academic library, e.g. using Alma Library System is preferred;
(g) Knowledge in graphic design software and ability to handle basic multi-media graphics work; and
(h) Knowledge in managing social media platforms and updating website.
The appointee(s) will be required to work on shifts.
Application Procedures:
Interested applicants should apply for the post via email.  A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae, should be sent to [email protected].   Candidates should take note of the following:

(1) Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3) For the email subject, please cite “Application for Term Executive Assistant II (Library Service) (Ref. No.: O/CW-LRC/Term EA2(LS)/01/24).
(4) Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 16 February 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.