Term Executive Assistant II (Library Service) (Contract period around 1 year)

Department / Section : Learning Resources Centre (Hong Kong Institute of Vocational Education (Chai Wan))
Ref. no : O/CW-LRC/Term EA2(LS)/08/23
Major Duties:
(a) To provide circulation counter services;
(b) To assist in cataloguing, acquisition and serial management for library materials;
(c) To perform book shelving, shelf-reading and book removal when necessary;
(d) To provide support in processing different types of materials, including books, periodicals, multi-media items;
(e) To handle the inter-library loan services among VTC campuses and other organisations if required;
(f) To assist in updating the imaging databases and preparing the library monthly statistics if required;
(g) To check the maintenance service for equipment, update the inventory record regularly and carry out stocktaking; and
(h) To assist in leading library tours, answer general enquiries, and carry out library and general clerical duties.
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
(c) Good command of English and Chinese, preferably with knowledge of Putonghua;
(d) Good communication, interpersonal and organisational skills;
(e) Ability to work independently and be a good team player; and
(f) Preferably with related library qualifications and work experience of Integrated Library System (ILS) e.g. Alma.
The appointee(s) may be required to work on shifts.
Application Procedures:
A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae, should be sent to the Learning Resources Centre, Hong Kong Institute of Vocational Education (Chai Wan), Room 036, 30 Shing Tai Road, Chai Wan, Hong Kong.  Please specify on the envelope the reference of the post being applied for.
Review of applications will commence as soon as possible and will continue until the post is filled.
Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
The Council reserves the right not to fill the post(s).
Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.